Hotel & Travel

Hotel & Travel

Hotel Reservations

Housing Alert - Hotel Room Scams
Beware of unscrupulous housing agencies who tell you they represent APhA/JFPS. Expovision is the official hotel reservation office and the only company that can provide you with a guaranteed reservation. No other companies are affiliated in any way with APhA/JFPS and it is highly recommended that you do not use their services. At past events, exhibitors and attendees have used these companies and lost deposits and did not receive hotel rooms. Expovision will never ask for your member ID or password. APhA/JFPS cannot guarantee housing arrangements made with any vendor other than Expovision. If you receive solicitations from other companies, forward them to APhA.

 

Make your hotel reservations for JFPS 2019. The host hotel is the Hilton Anatole in Dallas, TX. The lowest federal and civilian rates are available through the Housing Reservations system.  The deadline for guaranteed rates is Tuesday, October 8, 2019.

Hilton Anatole Hotel
The Hilton Anatole is located in the Market Center and Design District, 5 minutes from uptown and downtown Dallas, and highlighted by the arts and entertainment districts of West End and Deep Ellum. Room amenities include a chair with ottoman, large work desk with lamp, ergonomic desk chair, mini-refrigerator, coffee station, WiFi, voicemail, and an in-room safe.

  • Military/Federal Rates:*
    • $157 Single/Double
    • $177 Triple
    • $197 Quad
  • Civilian Rates:
    • $267 Single/Double
    • $289 Triple
    • $309 Quad

*The military/federal rates quoted are the GSA Per Diem Rates for the fiscal year 2019 that began October 1, 2018. The Fiscal Year 2020 rates will be announced in September. These rates are effective October 1, 2019, and are the rates the attendees will pay. To receive hotel exemption, attendees must present the Texas State tax exemption form with a photo ID and use a GSA Smartpay card.

To Make Your Hotel Arrangements 
To receive the negotiated group rate, make your hotel reservations online or via the housing form. Faxed forms will be accepted when guarantee is made by a valid credit card. Room rates are subject to the state and local taxes (currently 15%). To receive hotel tax exemption, attendees must use the GSA Smartpay card with photo ID.

Cancellations and Changes
All cancellations, date and name changes must be made through the JFPS Hotel Reservation Office and must be received by Tuesday, October 8. After October 8, the JFPS Hotel Reservation Office will continue to process reservations and changes subject to hotel availability. If a guest is called to active duty, notification of cancellation must be made prior to 24 hours of arrival. Failure to check-in on the scheduled date of arrival will result in the loss of first night's lodging plus appropriate taxes, if applicable, and cancellation of room for the remainder of the stay. A fee may be assessed for early departures.

Payment
Reservations cannot be processed without a guarantee. A guarantee may be made by credit card, check, or purchase order:

  • American Express, VISA, MasterCard, and Discover are acceptable for guarantee. Your credit card may be charged by the hotel on or after Friday, October 11. Credit cards may not be changed to a different card once the initial deposit has been charged. An JFPS Hotel Reservation Representative will call to collect credit card payment information.
  • Checks must be drawn on a U.S. bank and made payable to the JFPS Hotel Reservation Office for one night's lodging excluding tax.
  • Purchase Orders must be payable to the hotel.

Note that all reservations are guaranteed for late arrival. Rates are extended three days prior to and three days following the official dates of the meeting, based on availability.

Housing Questions?
Contact the JFPS Hotel Reservation Office at 888-876-2742 (toll free) or jfpshotels@expovision.com.

Travel Arrangements 

If your DTS/SATO travel agency cannot meet your needs, Options Travel is the official travel management company of APhA. Options Travel has negotiated discounted rates with the major airlines and car rental companies. The best discounts are available when booking at least 60 days prior to travel. Call 800-578-2173 Monday through Friday, 8:30am to 5:00pm (Eastern Time) — ask for Vicki Coleman or email vicki@optionstravel.com and identify yourself as a JFPS attendee.

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